Difference Between Agenda and Minutes (With Table)

Agenda and Minutes are used during official meetings which explain business records and writings. They explain precisely about the meeting held in present, past or future. Both are used in Business English. Agenda and Minutes differ in the time frame in which they are used. They describe a preplanned schedule of an official meeting, seminar, or presentation.

Agenda vs Minutes

The difference between Agenda and Minutes is that they differ in their usage. The Agenda explains the schedule of a meeting or a seminar, it gives a detailed plan about a meeting that is to be held in the future, whereas Minutes is a written record of what has happened in a meeting that has been held.

The Agenda is made to get a clear idea about what has been scheduled for a meeting. It is prepared before a meeting occurs. It includes a list of topics that will be discussed during the meeting. The term Agenda is used for Business discussions and in our day-to-day life when referring to plans for the day ahead.

Minutes refer to official recordings or happenings of a meeting that has finished in a short time frame. It describes what has happened during a meeting and the finalized decisions taken at the end of a meeting. Unlike Agenda, Minutes are recorded after a meeting.

Comparison Table Between Agenda and Minutes

Parameters of ComparisonAgendaMinutes
DefinitionAgenda is a preplanned schedule that describes what will happen in a meeting or seminar or presentation. Minutes is an official recording of what has happened and decided in a meeting.
Time FrameThe Agenda is prepared before a meeting gets started.A Minute is prepared as soon as the meeting gets over.
Tense UsedFuture Tense is used while preparing an agenda.Past Tense is used while preparing minutes.
FormatAgenda is in the form of a pamphlet or a notice, placed in a file Minutes are prepared and submitted in the form of a booklet.
Irony The Agenda serves to be as a plan for a meeting or an outline of a meeting that is to be held in the future.Minutes serve to be a summary of a meeting, which forms to be very valuable.

What is Agenda?

The agenda is prepared to give a short and precise view of what will happen in a meeting, who will address which topic and list of topics that will be discussed and their durations as well so that the speaker and the coordinators of the meeting will have a clear idea about the purpose of the meeting along with its duration.

The agenda will be in the future tense as it is prepared in advance for the event that is yet to happen. It is prepared officially to help the Chief Guest get a precise idea about the meeting within a short period. Agendas get modified when and where required, the duration of the meeting may get delayed or finished quickly which does not go with the agenda prepared.

The agenda is not only used for business meetings and seminars, it is used in our day-to-day life which indicates the things planned for the day ahead or scheduled to be done or completed by the end of the day. Agenda sounds informal as well as formal which depends on the place in which it is used for.

The agenda is prepared to avoid chaos during the meeting. If a meeting is held without a proper agenda, it gets stuck in the middle which is seen as a boat without a direction trying to reach a destination. Planning will help in the perfect execution of the task at the right time. Thus agendas form to be the foundation of a meeting or an event.

What is Minutes?

Minutes are records of what has happened during a meeting or an event. They include issues spoken, decisions taken, and policies proposed during a meeting. They are prepared to save them for future reference. Though we have lots of technical support to record a meeting or an event, minutes are a formal way of which events are being recorded.

Minutes are prepared using a series of steps. It includes preplanning, it is planned to prepare the format of the minutes to be recorded. Then it is recorded during and at the end of the session. It is written in the past tense as it is submitted at the end of an event. Then the minutes prepared are shared with the members who are supposed to attend the meeting.

Minutes of a meeting or an event include the date and time of the happening of the event. It also includes people who are present as well as absent during a meeting, changes made during a meeting, acceptance, and rejections, votes for a particular idea, and their negligence as well.

Minutes form to be an official document of the events that happened during a session, they are recorded to form evidence of what has actually happened during an event. Minutes are reviewed for reference at the end of the event. They are saved and documented for future reference.

Main Differences Between Agenda and Minutes

  1. Agenda is a short description of what will happen during a meeting or an event, whereas Minutes is the summary of what has happened during a meeting.
  2. Agenda is prepared before an event or meeting begins, whereas Minutes is prepared at the end or during an event is happening.
  3. Agenda is in the form of a pamphlet or notice which is filed to enhance its outlook, whereas Minutes can be either in the form of a booklet or a video format recorded during a meeting or an event.
  4. Agenda follows a future tense, whereas Minutes follow past tense.
  5. The Agenda is not reviewed and can be modified according to the convenience of time, whereas Minutes cannot be modified.

Conclusion

Agenda is a precise description of what is yet to happen in an event, it is preplanned and can be modified at any time which is based on the duration of the event. Minutes is the summary of what has happened in an event or any session, it can either be in a written format or a video recorded format.

Agenda is minimized within a single sheet or two, whereas Minutes is in the form of a booklet or a video form. Agenda and Minutes are used in business or official meetings and sessions. Agenda is also used in our day-to-day life to indicate the plan for the day ahead, minutes are not used very often in our everyday life.

References

  1. https://onlinelibrary.wiley.com/doi/abs/10.1002/9781405165518.wbeosa025.pub2
  2. https://journals.sagepub.com/doi/abs/10.1177/1050651998012002002
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