Difference Between Microsoft Excel and Microsoft Word (With Table)

Microsoft is an American multinational company founded by Bill Gates and Paul Allen in 1975 and is headquartered in Washington. Some of the best-known products of Microsoft Corporation are Microsoft Operating System, known by name Windows, Microsoft Office Suite, Internet Explorer and Edge Browser. MS Office is the family of server software which consists of Word, Excel, Powerpoint, Outlook, OneDrive, Teams etc. Two such products of Microsoft Office which are very popular is MS Word and MS Excel.

Microsoft Excel vs Microsoft Word

The difference between Microsoft Excel and Microsoft Word is that Excel is the spreadsheet application, whereas Word is a word processor application. Excel is used for calculating data and keeping the record in a tabular manner. Charts and sheets can be prepared in it. Word is used for writing letters, essays, research in a document format, and it has different types of option to make writing better and comprehensible.

Microsoft Excel was developed by Microsoft in the year 1987 for Windows, macOS, Android etc. It is a spreadsheet application. With the coming of Excel into the market, it replaced Lotus 1-2-3, i.e. standard spreadsheet. Excel is widely used over the globe for arithmetic calculations, and it can also represent charts, graphs and histograms. The basic feature of Excel Spreadsheets is that it consists of a grid of cells arranged in the form of rows and columns. It uses the programming language Visual Basic For Applications(VBA).

Microsoft Word was also developed by Microsoft but released earlier than Excel, i.e. in 1983. It was released as Multi-Tool Word. Then various versions of Word was written for different platforms. Word is a word processor application, and it came with advantages like bold, italicize and underline the text. Then came the option of fonts in which text can be changed into any type of fonts the user liked or wanted. Unlike MS-DOS, Word can be used with a mouse also.

Comparison Table Between Microsoft Excel and Microsoft Word

Parameters of ComparisonsMicrosoft ExcelMicrosoft Word
Initial ViewIn Excel, a spreadsheet occurs in tabulated form with rows and columns.In Word, a blank page opens where you can write texts, insert image, videos, tables etc.
File ExtensionExcel uses the extension of ‘.xls’ to save files.Word uses the extension of ‘.doc’ to save files.
InterrelationExcel tables can be easily inserted into MS Word.Word files cannot be inserted into MS Excel.
Grammar Check It doesn’t have any option to check grammar.It can automatically detect and correct grammatical mistakes.
ProgrammingIt has VBA(Visual Basic for Applications) to perform complex and advanced tasks.It doesn’t need any programming for use.

What is Microsoft Excel?

Microsoft Excel was released 32 years ago for all the platforms, whether it be Windows, Android, iOS, macOS etc. One of the basic features of MS Excel is that it comes in the form of spreadsheets with a grid of cells arranged in rows and columns. Columns are given in alphabetical order. It is very important for doing arithmetic calculations. For that, it uses programming known by the name Visual Basic For Applications(VBA).

Because of the launching of Excel’s 5th version in 1993, it replaced LOTUS 1-2-3, which was earlier used for standard spreadsheets in the industries. MS Excel is an important part of Microsoft Office Suite. According to Microsoft, Excel can perform 484 functions. These functions are classified into 14 classes. It can also display data as charts, graphs, histograms and in a 3D view. Pivot Tables can also be used in Excel, especially if dealing with data analysis.

The User Interface of MS Excel is simple, but if you have to perform an arithmetic task, then understanding the menu toolbar may be challenging at times. MS Excel comes with the extension of ‘.xls’. Tables of Excel can be easily inserted if working on MS Word. It lacks some formatting and advanced options. A grammar check can not be done. But it can filter and modify the statistical data very easily. Various types of copy-paste options are available in Excel. It supports database activities as well.

What is Microsoft Word?

Microsoft Word launched 37 years ago, much before MS Excel. Earlier it was released with the name Multi-Tool Word for only Xenix, which has now become an obsolete version of Unix in 1983. MS Word was developed by a person named Charles Simonyi for Xenix company and was hired by Microsoft. MS Word came with an option to be used with a mouse also. 

It also has the advantage of undoing, making text bold, italicize and underline. Word was appreciated for giving fast cut-paste options and gave unlimited options for undoing if something went wrong. MS Word for Windows came with the desktop publishing facility, and it was the most used word processing application in the world. MS Word is so common now that it is used in sending emails in document format.

The user interface and menu toolbar are very easy and simple for any user to understand. It comes with an extension of ‘.doc’. It has been used for writing essays, resumes, research publishing as well. MS Word files cannot be inserted in MS Excel, unlike MS Word. It doesn’t perform any calculations as well. All the calculations are to be done manually. It automatically detects grammatical mistakes and shows a red line. It can be printed easily with formatted structures.

Main Differences Between Microsoft Excel and Microsoft Word

  1. In Excel, a spreadsheet occurs in tabulated form with rows and columns. In Word, a blank page opens where you can write texts, insert image, videos, tables etc.
  2. MS Excel uses the extension of ‘.xls’ to save files. MS Word uses the extension of ‘.doc’ to save files.
  3. MS Excel tables can be easily inserted into MS Word. MS Word files cannot be inserted into MS Excel.
  4. MS Excel doesn’t have an option to check grammar. It is very difficult to do so. MS Word can automatically detect and correct grammatical mistakes and shows a red colour underlining your text.
  5. MS Excel has VBA(Visual Basic for Applications) to perform complex and advanced tasks because it performs and solves complex equations. MS Word is very simple to use and basically needed for writing stuff, so it doesn’t need any programming for use.

Conclusion

Both MS Excel and MS Word are the products of Microsoft Office Suite. It was some of the first few programs to be launched by Microsoft. Both MS Excel and MS Word allows user to type letters and numbers. We can even insert hyperlinks in both Word and Excel.

 Both come with the option of formatting and cut-paste options. Both have menu toolbars, but the MS Excel toolbar is quite complex when compared to MS Word. Although both have different usages in MS Word, we can see the mixture of both Excel tables and Word files. 

Both the applications are available on Mobile also nowadays. Both come free of cost, along with MS Powerpoint. Each of them has its unique features, but somehow, they are compatible with each other.

References

  1. http://45.231.185.114/criptografia/misuse_rc4.pdf
  2. https://books.google.com/books?hl=en&lr=&id=REW6AgAAQBAJ&oi=fnd&pg=PA3&dq=Microsoft+Excel+and+Microsoft+Word&ots=cwcuWdhFtt&sig=3b43ikJ4iLsGCPjanWERs5SGk2Y

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