Difference Between Job Description and Job Specification

Job analysis provides an overview of skills and qualifications that are expected from the candidates applying for the job position. Job analysis can be further classified into two main types that are the job description and job specification.

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Test your knowledge about topics related to business

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Wages and taxes that a company pays are examples of:

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Cash flow is:

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Office is a place where ___________.

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Shares traded through stock exchanges are called __________.

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Which of the following is not a manufacturing industry?

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Planning and control are _________ functions of an office.

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This city has the highest cost of living in the world.

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Small scale firms are ____________ flexible in their functioning.

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Working capital means _________.

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Overall and strategic planning is done by the ___________.

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Job Description vs Job Specification

The difference between job description and job specification is that job description provides a summary of all the roles, tasks, and responsibilities that are expected to be offered to the candidate by the company while job specification provides an overview of all the expected skills, attributes, experience and qualification from the candidate for the job position in the company.

Job Description vs Job Specification

Job description contains the details like qualifications required by the candidates of the position, knowledge about the skills, tools, or aids that should be used at work, physical demands, salary range, and even working conditions.

The determining factor of whether the candidate is suitable for the accomplishment of the goals related to the position can be done through jobs specification.

Comparison Table

Parameters of ComparisonJob DescriptionJob Specification
DefinitionJob description contains detailed information about the job position like title, duties, responsibilities, job location, role in a format Job specification contains a set of information like qualities, experience, qualifications, the knowledge that are essential for the candidate to perform the job role
Origin Job description has originated from job analysis Job specification has originated from the job description
purposeJob description provides the essential description of the job profile Job specification provides the eligibility criteria for the candidates of the job profile
Elements Provide details like job title, job role, job location, responsibilities, allowances, duties, salary, and incentives Provides details like knowledge, attributes, skills, qualification, experience, and other requirements
Relationship with the organization Job description provides insights about the offerings of the company to the candidate Job specification provides the expectation of the company from the candidates

What is a Job Description?

It contains the details like qualifications required by the candidates of the position, knowledge about the skills, tools, or aids that should be used at work, physical demands, salary range, and even working conditions.

The job description can be related to job analysis which examines the sequences and tasks which are required by the candidate to perform in the job position. Job descriptions are usually in narrative form and can also contain a list of competencies.

The main use of job descriptions is by employers during the recruitment process. The job description can also contain the relationship factor with other co-workers of the organization like that of managerial level, supervisory level, and other related requirements.

It can include probable promotion conditions and routes. Job descriptions can be inflexible in certain organizations which are rapidly changing. Senior-level recruitment may cause hindrance in freedom of choice and directions through job description.

What is Job Specification?

Job specification refers to the skills, knowledge, and abilities that are required to perform a certain job position in any organization. The job specification for any specific role can include aspects like work experience, education, managerial experience, personality traits which help in evaluating the candidate for the role.

Job specification plays an essential role in the selection and recruitment process of any organization. It is also helpful in evaluating the performance of the employees and can further play role in the promotion and appraisal of the employee.

Job specifications contain specific details of the position of the job. The four main parameters are educational qualification, experience, skillset and knowledge, and personality characteristics and traits. Job specification focuses on all these four parameters.

Job specification essentially highlights all the minute details that are required by the potential candidates. It also provides a threshold for recruiting managers. It builds a framework based on which the prospects can be selected.

Main Differences Between Job Description and Job Specification

  1. Job description refers to the offering of the company to the candidate while job specification refers to the expectation of the company from the candidate.
  2. A job description aims to provide relevant and enough information about the job role while a job specification aims to evaluate the right candidate for the job role.
Difference Between Job Description and Job Specification

References

  1. https://etd.lis.nsysu.edu.tw/ETD-db/ETD-search/view_etd?URN=etd-0908108-150640
  2. https://en.cnki.com.cn/Article_en/CJFDTotal-ZXGL201411021.htm
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