Vendor vs Customer in QuickBooks: Difference and Comparison

Reporting transactions is an important aspect of any business. With clear records in place, the business can function seamlessly without any legal hassle.

The companies may use a dedicated team for managing and recording the transactions. This team shall be called the finance or the accounts team.

The resources we use to set up the team and added cost to the organization are huge. To avoid that, the companies have been inclined to account for software that shall reduce operating costs.

One of those is called QuickBooks. While using QuickBooks, you may find many name types. Two of those are very important in the accounts; Vendor and Customer.


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Key Takeaways

  1. A vendor is a person or entity that supplies goods or services to a company, while a customer is a person or entity that purchases goods or services from a company.
  2. Vendors are managed through the Accounts Payable feature in QuickBooks, while customers are managed through the Accounts Receivable feature.
  3. QuickBooks provides various tools and features for managing vendors and customers, including tracking expenses, creating purchase orders, and creating invoices.

Vendor vs Customer in QuickBooks

Vendors in QuickBooks are created to track purchases made by the business, recording contact information and payment terms. Customers in QuickBooks are created to track sales made by the business, recording contact information, payment terms, and a list of transactions related to the sales.

Vendor vs Customer in QuickBooks

A vendor in QuickBooks is an entity that supplies goods or services to customers. A vendor can be a person or an organization too.

The vendor is the entity to whom you owe money as they have made the products or offered services for you. It is present in the Expense column. QuickBooks offer you to merge or delete the vendor details as and when the data is no longer required.

A customer in QuickBooks is the entity that purchases the goods or uses the services rendered by the vendor. Here again, a customer is a person.

This is a transaction that is completely Business to the customer, unlike the Vendor in QuickBooks. You can add the customer column as we add the vendor columns in the software.

The best part about QuickBooks is you can also delete and merge customer data. Also, you can view the deleted customer as and when you require it.

Comparison Table

Parameters of ComparisonVendor in QuickBooksCustomer in QuickBooks
DefinitionThe vendor is the party that sells the products or services.The customer is the party that buys the products or the services.
RelationshipThe vendor is completely a Business to Business Relationship.Customer is a Business to Customer relationship.
ObjectiveThe vendor’s objective is to sell the products.The customer’s objective is to purchase the products.
Ways to AccessUse the Vendor Center IconUse the Customer Center Icon
Financial TransactionEstablishes debtsEstablishes Profit

What is Vendor in QuickBooks?

Vendor in QuickBooks is the name type added in the software that sells the product or services. The vendor can be a/an

  1. Person
  2. Organisation

The entity spends on the raw materials and manufactures the product. Or the entity shall spend and offer the service and then claim the charges.

This is added as an expense in QuickBooks. As such, vendor data shows the expense that we have to satisfy by paying. As such, the customer pays for the goods once he/she purchases them.

As we add the data to QuickBooks, vendor information can be categorized into geographic locations and also industry types. You can also customize it to add the intended date when the product or service shall be provided.

A vendor transaction shall be a piece of important information for an organization as it analyses the total expense for a quarter or a year.

The vendor data shall always reduce the monetary asset a company has. The funds must be debited from the company’s bank account.

QuickBooks offer customized services to delete a vendor from the list when the organization is no longer in business with you. If there is any duplicate entry, you can still merge them.

What is Customer in QuickBooks?

Customer is a name type added in the Quickbooks that purchases the goods and services provided by the vendor. It is an entity that can be a person and not an organization.

The customer is the party who shall pay for the goods and purchase the same.

The purchases made by the customer determine the profit margin of the company. This data is more crucial as any business shall look to offer the best to the customers, as customer satisfaction and retention shall be the prime agenda.

The customer shall spend on the goods, unlike the vendor who spends on making the product. Customer data can also be customized as we do it in the vendor area. That means to say we can delete or merge customer data.

This information must be reported clearly, as the customer payment shall add to your bank account. This is directly connected with the company’s taxation policies too. Customer payment is a positive aspect of the ledger.

Customer information is equally important, like the vendor data to report and manage. A company shall always strive hard to increase its customer base.

The customer acquisition cost is also reported in the vendor list while the customer purchases the goods or uses the service. The payment shall be tallied with the expense incurred for acquisition.

Main Differences Between Vendor and Customer in QuickBooks

  1. The main difference between the Vendor and Customer in QuickBooks is the vendor is a name type added to the ledger who produces the goods and sells the same, while the customer is the name type added for a person who purchases the goods produced by the vendor.
  2. The objective of the vendor list is to track the expense, while the objective of customer data is to track the income and profit.
  3. The vendor information naturally gives a negative impact as it is debited from the bank account, while the customer information gives a positive impact as the funds get deposited to the bank account.
  4. The vendor is a business to a business relationship, while a customer is a Business to customer relationship.
  5. The count of vendors shall always be less while the customer base is always more in number.

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