Microsoft Mail vs Outlook: Difference and Comparison

As technology advances, the Internet advances as well. The Internet is a product of technological advancements that assist individuals in their daily lives. The Internet has eliminated the distance between individuals.

Individuals used to communicate with one another by mailing letters that took months or weeks to arrive. Still, the Internet has eliminated this time gap and distance by allowing people to contact one another in a matter of minutes or seconds.

Key Takeaways

  1. Microsoft Mail was an early email client for Windows, while Outlook is a modern, feature-rich personal information manager and email client.
  2. Outlook offers integrated calendar, task, and contact management, while Microsoft Mail focuses solely on email.
  3. Microsoft Mail has been discontinued, with Outlook now serving as the primary email client for Microsoft users.

Microsoft Mail vs Outlook

Microsoft Mail is a mail server that securely transmits digital communications such as email, instant chat, and text from desktops, web or devices. It runs on the server. Outlook is an information management system that organises emails, notes, calendars, contacts and messages. It comes pre-installed on the computer.

Microsoft Mail vs Outlook

Microsoft Mail is a set of tools that enable digital communications and collaboration in a corporate IT context. Microsoft Mail is a server-based application that manages all of the system’s emails and tasks more effectively than Outlook.

Exchange is a mail and calendar server, implying it’s a specialized network resource management software that communicates with email clients using transmission control protocols, including SMTP, IMAP, and POP.

Outlook is a Microsoft Office 365 program that allows you to send and receive emails. Outlook is mainly used for email, but it also allows users to manage calendars, tasks, contacts, and other items all from one place.

Outlook is an email client, which means it’s a simple application installed on your computer that allows you to send and receive emails via protocols to and from a mail server.

Comparison Table

Parameters Of ComparisonMicrosoft MailOutlook
DefinitionMicrosoft’s mail server is a proprietary software product.Outlook includes an email client as well as a personal information manager. 
PurposeAllows for faster and more efficient sending.Keeping track of emails and managing system information such as calendars, messages, and so on
AccessWeb browsers or servers may access it.It can be accessed straight from the desktop.
Runs OnServerStandard procedure POP3 or IMAP Server
InstallationInstallation is required.No installation is required.

What is Microsoft Mail?

Microsoft Mail is a personal information management server that operates on a server operating system launched by Microsoft.

Microsoft Mail Server allows users to securely access communications such as email, voicemail, instant chat, and text messages from their desktop, web browser, or mobile device.

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Unlike Outlook, Microsoft Mail serves as the back end for an integrated email, calendaring, messaging, and task management system.

Microsoft Mail is a Microsoft tool that has improved the speed and efficiency of communications and email. It is a Microsoft-owned package that includes the Microsoft Outlook email client and the Microsoft server.

It is an integrated system for organizing, recording, receiving, and sending emails and keeping track of daily system activities in a centralized database.

Microsoft Mail is a server-based application that manages all of the system’s emails and tasks more effectively than Outlook. Windows messaging is another name for Microsoft Mail.

It is a cloud-based service that allows users to access emails and messages from a variety of devices, including PCs, smartphones, laptops, tablets, and other mobile devices, as well as applications such as Android and iOS.

Your email messages are delivered to and kept in your mailbox on the Microsoft Mail server when you use an Exchange account. Your calendar and contacts are also held there.

When your company or school sets up an Exchange server, they decide how your Exchange account will access the server’s email.

email, newsletter, email marketing

What is Outlook?

Outlook is a personal information manager that debuted in 1997. It is primarily an email client and was subsequently incorporated as part of the Microsoft Office suite.

Outlook is a Microsoft program that serves as a personal information manager and is included in the Microsoft Office Suite. Microsoft Outlook is a program that allows you to send and receive emails.

Outlook also organizes calendars, notes, contacts, and messages, among other things. Microsoft took the initiative to combine Hotmail and Windows Live Mail into an email service that includes calendars, note-taking, and more.

Outlook also offers a free homepage called that is quite comparable to the PC version or the already installed version.

Outlook is compatible with Android, Windows, and iOS processors. Although the processors’ versions may change, Outlook’s functionality stays the same.

It is a desktop email client that comes pre-installed on the computer and does not require any additional installation; the only requirement is that you create an account with Outlook, after which it will immediately begin controlling the system’s functions.

Outlook does not charge for the creation of a statement or the administration of the system. is a better version since it offers more roles than only system management.

Outlook and are similar enough that the user does not need to set up separate accounts for each.


Main Differences Between Microsoft Mail and Outlook

  1. The option to send emails as plain text, a means to clean up email threads, email categories, an Ignore function, and support for IRM messages are all missing from Mail. Outlook provides all of these capabilities, as well as inbox rules, local email storage, and the ability to send emails from a shared inbox, are also included in it.
  2. You must launch the Calendar app independently to view the calendar from within Mail. The calendar on Outlook, on the other hand, is part of the main program and can be accessed via the tab at the bottom of the window..
  3. The Microsoft Mail runs on the server. Outlook, on the other hand, uses IMAP and POP3 as standard protocols on the desktop.
  4. Mail does not have any third-party app connectivity. To use applications like Google Drive, Evernote, or Todoist, you’ll need to go to a separate window. Importantly, there is no Microsoft Office connection. On the flipside, the situation is the polar opposite with Outlook. There is a huge list of Outlook add-ins available through Microsoft’s AppSource store, which works seamlessly with other Microsoft productivity programs like Word, Excel, and PowerPoint.
  5. The Microsoft Mail needs access through a web browser only. On the other hand, Outlook does not necessarily need a web browser as it already has a desktop version installed in PCs or mobiles, although Outlook has a web server version as well, which is
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Last Updated : 10 September, 2023

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16 thoughts on “Microsoft Mail vs Outlook: Difference and Comparison”

  1. The in-depth analysis of the features and functionalities of both Microsoft Mail and Outlook is truly enlightening. It’s fascinating to see the distinct roles they serve.

    • Absolutely! This comparison effectively highlights the diverse purposes and access mechanisms of Microsoft Mail and Outlook.

  2. Providing a clear differentiation for Microsoft Mail and Outlook across different parameters is extremely useful. It’s an insightful analysis that highlights the disparities between the two platforms.

    • Certainly, the detailed distinction between Microsoft Mail and Outlook offers a comprehensive understanding of their unique roles.

  3. Yes, the distinction between Microsoft Mail and Outlook is crucial, and it’s impressive to see the range of features that Outlook offers beyond just email management.

    • Completely agree! The fact that Outlook integrates various functions really makes it stand out among email clients.

  4. This comparison is incredibly informative, and the detailed analysis sheds light on the distinct features of Microsoft Mail and Outlook.

  5. The detailed comparison of functionalities and purposes for both Microsoft Mail and Outlook is quite commendable. It provides a comprehensive insight into the distinct features of each platform.

  6. The rapid evolution of technology, particularly in communication, is truly remarkable. It’s fascinating to see how it has revolutionized the way we connect with others.

  7. The focus on corporate system management with Microsoft Mail is indeed intriguing. The comparison against Outlook sheds light on their usage in different contexts.

  8. Well said, the shift from traditional mail to using the internet is truly an extraordinary leap forward in communication technology!


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