Difference Between Notion and OneNote

Last Updated : Sep 4, 2022 / By Piyush Yadav / Fact Checked / 4 mins

The Notion is a cloud-based application that works to assist you in creating notes, calendars, reminders as well as databases.

OneNote, on the other hand, has grown a lot in the last 15 years. It is a simple note-taking application that is available on mobile phone and computers that can help you to remember the tasks on hand.

Comparison Table Between Notion and OneNote

Parameters of Comparison	Notion	OneNote
Basic Usage	Take Notes, Create Reminders, create and save data. Then, open task lines and assign the same.	Take notes, save data and create reminders.
Usage	Usage is Free. However, users can subscribe to upgraded versions to have enhanced project management features and space too.	Usage is completely free for all users.
Mobile Application	Available and very easy to navigate	Available and not as easy to navigate as Notion
Platforms Supported	Android, iOS, Windows, macOS and Web	Android, iOS, Windows, macOS, Windows Phone, PWA, and Web
Text Editing	Rich Editing tools are available on all platforms.	Rich editing tools are available on Desktop version, and mobile application lacks a few tools.

What is Notion?

The Notion is a complete workspace tool that helps you to take notes, create data, make presentations, assign tasks and so on.

Notion is indeed a professional tool that can help collaborate with the tools and the team to create a good workforce. Notion can help create calendars and reminders for the task assigned.

The knowledge management application has enhanced versions of features as you upgrade the tool with a minimal fee. The web, desktop and mobile version of the application look similar.

The best tool to plan and execute the plans accordingly. Technically, Notion is a collaboration software that has integrated

1. Kanban Boards
2. Tasks
3. Databases and
4. Wikis

It is a complete tool that can help you take notes, help in knowledge and project management. The incredible file management system and exceptional sharing options make it easy for a beginner too.

What is OneNote?

MS OneNote is a note-taking application that helps you create notes, edit and also collaborate the same with other people.

The tool is in the market for the past 15 years and has evolved largely in terms of text input. The data can be saved

1. By typing
2. By speaking
3. By writing on the screen

The assistant mode of operation is preferred by many people. If you are creative, you can attempt to write on the screen, and it gets printed on the note-taking areas.

You can also find OneNote as a standalone app and can also use it over the web if you do not want to download the software.

One more aspect that makes OneNote more user friendly is, the application does not direct you to save the text in one particular structure.

Main Differences Between Notion and OneNote

1. The Notion has easy navigation techniques in mobile phones, while it is a bit difficult to use OneNote on the phone.
2. The Notion has rich editing tools available on all platforms, while OneNote has rich editing tools on desktop alone. The Mobile version has a few tools missing.

Conclusion

The task management tools are the order of the day. With growing technology and workload, such tools play a vital role in our professional arena.

The shortcoming that we see in OneNote is on the rich text editing tools. Technically, this might be a downfall, but it does not matter as you would quickly want to take notes.

References

1. https://www.researchgate.net/profile/Joao-Fernandes-19/publication/281437455_Onenote_a_digital_tool_for_qualitative_research/links/55e6d00108ae6cf8e13315cf/Onenote-a-digital-tool-for-qualitative-research.pdf
2. https://journals.plos.org/ploscompbiol/article?id=10.1371/journal.pcbi.1006918