Notion vs OneNote: Difference and Comparison

Handy applications to smartly take care of the assigned tasks are of prime importance these days. With the advent of remote working and work pressure, every individual also requires reminders for their tasks.

While this is the case, there are many applications developed for different purposes. And we tend to use the one that we are comfortable with.

Key Takeaways

  1. Notion offers a more customizable workspace than OneNote. Users can create templates, databases, and workflows to fit their needs.
  2. OneNote excels at note-taking and organization with its intuitive interface and easy-to-use sections and pages.
  3. Notion’s pricing structure is based on the number of users, while OneNote is a free app with limited features pre-installed on most devices.

Notion vs OneNote

The difference between Notion and OneNote is the basic functionality of the applications. The Notion is an incredible application that handles complex task structures, while OneNote helps you to create, save and edit texts the way you want. You can save data in OneNote rather easily as compared to Notion.

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The Notion is a cloud-based application that works to assist you in creating notes, calendars, reminders, and databases.

OneNote, on the other hand, has grown a lot in the last 15 years. It is a simple note-taking application that is available on mobile phones and computers that can help you to remember the tasks on hand.

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Comparison Table

Parameters of ComparisonNotionOneNote
Basic UsageTake Notes, Create Reminders, create and save data. Then, open task lines and assign the same.Take notes, save data and create reminders.
UsageUsage is Free. However, users can subscribe to upgraded versions to have enhanced project management features and space too.Usage is completely free for all users.
Mobile ApplicationAvailable and very easy to navigateAvailable and not as easy to navigate as Notion
Platforms SupportedAndroid, iOS, Windows, macOS and WebAndroid, iOS, Windows, macOS, Windows Phone, PWA, and Web
Text EditingRich Editing tools are available on all platforms.Rich editing tools are available on Desktop version, and mobile application lacks a few tools.
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What is Notion?

The Notion is a complete workspace tool that helps you to take notes, create data, make presentations, assign tasks and so on.

Notion is indeed a professional tool that can help collaborate with the tools and the team to create a good workforce. Notion can help create calendars and reminders for the task assigned.

The knowledge management application has enhanced versions of features as you upgrade the tool with a minimal fee. The web, desktop and mobile versions of the application look similar.

The best tool to plan and execute the plans accordingly. Technically, Notion is a collaboration software that has integrated.

  1. Kanban Boards
  2. Tasks
  3. Databases and
  4. Wikis

It is a complete tool that can help you take notes, help in knowledge and project management. The incredible file management system and exceptional sharing options also make it easy for a beginner.

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notion

What is OneNote?

MS OneNote is a note-taking application that helps you create notes, edit and collaborate with others.

The tool has been in the market for the past 15 years and has evolved largely in terms of text input. The data can be saved.

  1. By typing
  2. By speaking
  3. By writing on the screen

The assistant mode of operation is preferred by many people. If you are creative, you can attempt to write on the screen, and it gets printed on the note-taking areas.

You can also find OneNote as a standalone app and can also use it over the web if you do not want to download the software.

One more aspect that makes OneNote more user-friendly is the application does not direct you to save the text in one particular structure.

onenote

Main Differences Between Notion and OneNote

  1. The Notion has easy navigation techniques for mobile phones, while using OneNote on the phone is a bit difficult.
  2. The Notion has rich editing tools available on all platforms, while OneNote has rich editing tools on the desktop alone. The Mobile version has a few tools missing.
Difference Between Notion and OneNote
References
  1. https://www.researchgate.net/profile/Joao-Fernandes-19/publication/281437455_Onenote_a_digital_tool_for_qualitative_research/links/55e6d00108ae6cf8e13315cf/Onenote-a-digital-tool-for-qualitative-research.pdf
  2. https://journals.plos.org/ploscompbiol/article?id=10.1371/journal.pcbi.1006918

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Sandeep Bhandari
Sandeep Bhandari

Sandeep Bhandari holds a Bachelor of Engineering in Computers from Thapar University (2006). He has 20 years of experience in the technology field. He has a keen interest in various technical fields, including database systems, computer networks, and programming. You can read more about him on his bio page.

26 Comments

  1. The comparison between Notion and OneNote provides a comprehensive overview of the distinctive functionality, features, and usability of each application. It equips users with valuable insights to make an informed decision based on their individual preferences and needs.

    • Indeed, the thorough examination of Notion and OneNote provides an informative perspective on the suitability and applications of both tools, empowering users to select the tool that aligns with their unique requirements.

    • Certainly. The detailed analysis of Notion and OneNote offers valuable insights into the functionalities and utility of each application, enabling users to assess the best-fit tool for their specific work requirements.

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    • This comparison provides a valuable resource for individuals seeking to understand the key distinctions between Notion and OneNote, enabling them to assess the application that aligns with their use cases and preferences.

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  3. The detailed comparison and contrasting features of Notion and OneNote offer a valuable exposition of the unique applications and functionalities of both tools. This provides users with a comprehensive understanding to choose the most suitable application based on their specific requirements.

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  5. The detailed information about Notion and OneNote in the article provides a valuable reference for individuals seeking to understand the applications and benefits of each tool. It allows users to comprehensively evaluate these applications based on their unique requirements.

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  6. The descriptive insights into the capabilities and applications of Notion and OneNote are particularly valuable for individuals seeking to leverage these tools for note-taking, project management, and knowledge management purposes.

    • Indeed, the feature-based comparison provides a well-structured overview of the unique offerings of both Notion and OneNote, allowing users to make informed decisions based on their distinctive requirements.

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  7. Your comprehensive explanation of the capabilities and user experience of Notion and OneNote is quite enlightening. The overview provides an informative resource for users to evaluate these tools based on their individual preferences.

    • Absolutely. The detailed insights into the features and differences between Notion and OneNote offer a coherent understanding of their specific strengths and utilities, aiding users to make an informed selection.

  8. The detailed comparison table and explanations of Notion and OneNote are very informative in highlighting the differences between the two applications. It helps users in identifying the functionalities that best suit their needs.

    • Absolutely, the breakdown of features and usage across different platforms provides valuable insights for users to determine the applicability of Notion and OneNote to their specific requirements.

  9. Notion is a great application for creating workspaces and customizing them. OneNote, on the other hand, is more focused on note-taking and organization. Both apps have their own set of features that cater to different needs of users.

    • Great comment. Notion’s pricing structure being based on users and OneNote being free with limited features are two important distinctions to keep in mind.

    • Thank you. Your comparison of the two applications is very informative and provides a clear understanding of their functionalities.

  10. The detailed comparison of Notion and OneNote provides a clear overview of the purposes they serve. It is important to consider the specific needs and preferences while choosing between the two applications.

    • You’re absolutely right. Understanding the differences and applications of each tool can help users make an informed decision based on their requirements.

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