Google Workspace vs Office 365: Difference and Comparison

Google Workspace and Office 365 are the two most common business tools in the present.

They offer a complete solution to all the business issues and provide the customers with the apps and services to make their work easier.

Both are cloud-based, and with the same purpose in mind, they share some differences as well. 

Key Takeaways

  1. Google Workspace is a suite of cloud-based productivity tools by Google, while Office 365, now known as Microsoft 365, is a similar suite by Microsoft.
  2. Google Workspace is known for its user-friendly interface and seamless integration with other Google services, whereas Office 365 offers advanced features and is preferred by larger organizations.
  3. Pricing structures for Google Workspace and Office 365 vary, with Google Workspace offering per-user pricing and Office 365 providing various plans for different user groups.

Google Workspace vs Office 365

Google Workspace is a productivity suite that is focused on collaboration and cloud-based applications. Office 365 is more geared towards the desktop experience and includes more traditional Microsoft applications while it also has an online version of the applications.

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Google Workspace holds the host of apps launched by Google that makes the works of a company or organisation easier and more convenient.

It has different apps for different work, and one can enjoy the basic features for free with just a Gmail account.

Office 365, just like Google Workspace, offers applications that come from the house of Microsoft. Every software here is cloud-based, and for storage, you will get a OneDrive account with 1TB of storage.

The customer support here is open for all users 24/7. The security of your account is also taken care of by Microsoft. 

Comparison Table

Parameters of ComparisonGoogle WorkspaceOffice 365
Release YearIt was launched in 2006.It was launched in 2017.
Cloud storageIt offers 2TB per user for the Standard Business plan and 5TB per user for the Business Plus plan.It offers 1TB of OneDrive storage along with 50GB of email storage.
SecurityIt offers users Two-step verification.It offers users Multi-factor authentication.
CollaborationIt allows up to 250 people in a video conference.It allows up to 300 people in a video conference.
SupportGoogle has standard support for all.The office has 24/7 phones as well as online support. 

What is Google Workspace?

Google Workspace was released by the brand Google in 2006. At the time of launch, it was known as Google Apps for Your Domain. Later in 2016, it was rebranded with the name G Suite.

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It is a collection of applications that are meant to be productive while accomplishing cloud computing. 

The software under this workspace are collaborative tools and marketed by Google. The apps under this workspace are as follows – Gmail, Meet, Google Docs, Contacts, Calendar, Drive, and so much more.

For education, later on, Google added Google Classroom.

To enjoy all the features offered by the Google apps, one needs to buy a plan. However, most of the offered services can be enjoyed free with the help of your Gmail account.

By opting for paid plans, you can get 24/7 phone as well as email support from the company. If you want to get rid of the ads while working, then too, taking a paid plan is the solution. 

What is Office 365?

Office 365 came to the market in 2017. Since 2020, it has been known as Microsoft 365. It is presented by Microsoft, and a line of services can be found here.

These are based on subscription. The management services of the product made the work very easy for the organisations. 

It can be launched in Windows 10, and the services are cloud-based. With the name of the whole brand, many other Office 365 products were renamed to Microsoft 365.

If you take the subscription plans, then you will be allowed to use all the available features. All the software are interconnected.

Here you will use Skype for Business Server, and with SharePoint, you can share it with your team.

Microsoft Team is another application that helps you to connect and collaborate with your team. The subscription plans of this tool target the enterprise markets.

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You can get these plans on your Windows, Mac, and even mobile. One subscription can work on 5 devices.

MS Office 365

Main Differences Between Google Workspace and Office 365

  1. Google Workspace came into use in the year 2006, whereas Office 365 was founded in 2017, and now it has changed its name to Microsoft 365. 
  2. In Google Workspace, you will get 2TB per user of cloud space if you take the Standard Business plan, and if you opt for the Business Plus plan, then you will enjoy 5TB cloud space per user. While on the other hand, Office 365 will give 1TB of OneDrive storage, and you will also get 50GB of email storage.
  3. For security purposes, Google Workspace has a Two-step verification service, but Office 365 has Multi-factor authentication to keep the security intact.
  4. Google Workspace video conference has space for 250 people; however, you can increase the number by opting for a better plan. Office 365, on the contrary, offers space for 300 people in a virtual conference.
  5. Google Workspace has standard support for all, but the quality gets enhanced as you go for better plans but Office 365 permits 24/7 support to the users.

Last Updated : 19 July, 2023

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