Microsoft Lists vs Microsoft Planner: Difference and Comparison

The digital world has brought about new apparatuses and highlights carried out in Microsoft 365, including the presentation of Microsoft Lists, a significant update to the SharePoint records insight, introduced as a different app, the new Tasks application in Microsoft Teams, and different moves up to the two significant undertaking applications, Microsoft Planner and Microsoft lists.

Key Takeaways

  1. Microsoft Lists is a tool for tracking, organizing, and sharing information in customizable lists. At the same time, Microsoft Planner is a project management tool for organizing tasks and collaborating on team projects.
  2. Lists are suitable for managing data like inventory, issues, or event schedules, while Planner focuses on task assignments, progress tracking, and resource management.
  3. Microsoft Lists offers integration with other Microsoft 365 applications, whereas Microsoft Planner is part of the Microsoft Teams platform.

Microsoft Lists vs Microsoft Planner

Microsoft Lists is a web and mobile app that allows users to create, share, and manage lists of information such as tasks, inventory, and more. Microsoft Planner is a project management tool that allows users to assign tasks to team members and create and manage projects, tasks, and assignments.

Microsoft Lists vs Microsoft Planner

Microsoft Lists is a Microsoft 365 application that assists users with following data and putting together work.

Rundown is basic, savvy, and adaptable, so users can keep steady over what makes a difference most to their group.

It helps to track issues, resources, schedules, contacts, and stock and seriously utilizes adaptable perspectives.

While Microsoft Planner is an application that arranges on the Microsoft 365 accessible stage, the application is accessible to mainly three types of businesses, premium and instructive endorsers of Microsoft 365.

The Planner of Microsoft is a cooperation-arranged device that can be used to assort in different ways effectively.

A part of planners also uses incorporates grouping the board, document sharing, and organization.

Comparison Table

Parameters of ComparisonMicrosoft ListsMicrosoft Planner
Uses In Microsoft Lists, you can make, oversee, appoint, and track Lists undertakingsIt consists of Kanban boards to track and provide information about each task in the project (or plan)
SpecialityWith Microsoft Lists, you are not attached to the Kanban board organization of Microsoft Planner, so you can utilize it for various types of tasks. Microsoft Planner gives set fields to make your arrangements and assignments, making it simple to utilize and straightforward.
AdvantagesAllows for version history. Can be replicated from other lists. Allows creation of custom metadata. Fit to be utilized Out-of-the-case Incorporation with To-Do. Plan can be incorporated with Outlook
ShortcomingsSimply a rundown (table) view is accessible (by plan). Incredible for agenda yet not task/project the board. Schedule View cannot be incorporated with OutlookNo granular security is conceivable (everybody has a similar admittance to an arrangement). Can’t add custom metadata fields.
Ideal compatibility Microsoft Lists is ideal for situations where you want more adaptability and customization than Microsoft Planner permits. Lists when users need a redid experience where they can handle the fields, choices, design, sees, and that’s only the tip of the iceberg.The planner is ideal for situations where users need a compelling method for getting the team load sorted out and it can help users further by enabling them to use their time productively and develop abilities.

What is Microsoft Lists?

Microsoft Lists is a Microsoft 365 application that permits users to make straightforward, canny, and adaptable records to assist them with staying up with the latest with their group and has all the current data so they can sort out their work significantly more successfully.

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Microsoft Lists is controlled from Lists Home, a single place where users can manage all their lists.

In it, people have access to the creation of new lists and control the list of recent favourites from one single location.

Users are provided with ready-made templates to start the work quickly, like – a checklist of a new hire, an Issue tracker, Recruited members, an Event itinerary, and more.

It helps the users to be on top of what matters the most for the entire group or team.

It provides access to the users to create and edit lists on the go. The usage of Microsoft Teams to work together on records content and discussion one next to the other in one coordinated insight.

With instant layouts, users can rapidly begin records on the web, on the new versatile application, or with Microsoft Teams.

Microsoft Lists has other features, too, as it’s a piece of Microsoft 365, users can depend on big business prepared security and consistency.

Microsoft Lists provides users with numerous templates designed to assist them in quickly creating lists for a specific purpose.

What is Microsoft Planner?

Microsoft Planner is a lightweight, portable and electronic application that accompanies most Office 365 for business memberships.

With Planner, users and their groups can make plans, allocate errands, visit about assignments, and see graphs of each other’s group’s advancement.

So large numbers of the group could really figure out additional time if they booked their undertakings and their time all the more adequately.

Users can utilize planners to plan arrangements, occasions, and undertakings, imply users know what they really want to do every day.

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It comprises Kanban sheets to follow and give data about each assignment in the venture (or plan) and coordinates with To-Do and Tasks in Teams simplifying it to see entire activities initially and so that clients might be able to see their own undertakings from the various ventures they are a piece of.

Microsoft Planner gives set fields to make your arrangements and assignments, making it simple to utilize and straightforward.

With the help of Planner, users, along with their teams, can work on creating plans, assembling and assigning tasks, sharing files, communicating and collaborating with other team members and users and also staying up to date about their progress through the various updates available.

Microsoft Planner can be connected and linked with groups of Microsoft 365, and that allows users to collaborate across various platforms.

Main Differences Between Microsoft Lists and Planner

  1. Lists help users make a list of appointments and undertakings, whereas Planner helps users organise team plans and execute them efficiently.
  2. The exclusive thing with Lists is that users are not attached to the Kanban board organization of Microsoft Planner, so it can be used for various tasks, whereas Planner enables users to make assignments and arrangements simple for the team to execute.
  3. Microsoft Lists allows control over version history and allows control over metadata, whereas Planner can be integrated with Outlook and TO-DO, making it usable out of the box.
  4. The table view is not sufficient for the task, and the lack of integration with Outlook is a limitation, whereas Planner doesn’t provide any granular security and lacks the addition of custom metadata.
  5. Microsoft Lists is great for circumstances where users truly need more flexibility and customization than Microsoft Planner grants, whereas PLANNER is ideal for situations demanding ideal distribution of workloads and assignments with proper planning.

Last Updated : 11 June, 2023

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7 thoughts on “Microsoft Lists vs Microsoft Planner: Difference and Comparison”

  1. This article is quite informative and well-structured, making it easier for readers to grasp the key differences between Microsoft Lists and Planner. It’s a great reference for understanding the practical applications of these tools.

    • I agree, the in-depth comparison and explanation of features make this article a valuable resource for anyone working with Microsoft 365. Well researched and presented.

  2. The article does a great job of comparing Microsoft Lists and Planner, highlighting the key differences and specialities of each tool. It’s a comprehensive and informative read!

  3. This article presents a clear and concise overview of the features and benefits of Microsoft Lists and Planner. The comparison table is especially useful for understanding the strengths and weaknesses of each tool.

  4. The article provides valuable insights into the capabilities of Microsoft Lists and Planner, offering a thorough explanation of their functions and suitability for different scenarios. A great resource for those seeking to optimize their workflow.

  5. While the information provided is helpful, it could benefit from a more critical analysis of the tools as well. It’s important to consider potential drawbacks and limitations for a more balanced perspective.

  6. I appreciate the detailed explanation of Microsoft Lists and Planner, it’s very helpful for anyone looking to utilize these tools efficiently within Microsoft 365. Well done!


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